Applying Separate Conditional Formatting Rules to Different PivotTable Row Label Sections: High Priority vs. Normal Priority

Applying Separate Conditional Formatting Rules to Different Pivot Table Row Label Sections: High Priority vs. Normal Priority

Pivot tables are a powerful tool in Microsoft Excel that allows users to quickly summarize and analyze large data sets. One of the key features of pivot tables is the ability to apply conditional formatting rules to cells based on specific criteria. In this article, we will explore how to apply different sets of conditional formatting rules to different sections of a pivot table row label, specifically focusing on the High Priority and Normal Priority sections.

Understanding Pivot Table Row Labels

Before we dive into the specifics of applying conditional formatting rules to different sections of a pivot table row label, it is important to understand what a pivot table row label is and how it works. A pivot table row label is a field that is placed at the bottom of the pivot table, which displays the unique values of that field. For example, if you have a pivot table that displays sales data by region, the region field would be the row label.

Setting Up the Pivot Table

To begin, let's set up a simple pivot table using the following data set:

In this example, we will create a pivot table that displays the total hours worked on tasks, grouped by priority. To do this, we will place the Priority field in the pivot table's Row Labels section and the Hours field in the Values section. The resulting pivot table should look like this:

Applying Conditional Formatting Rules

Now that we have our pivot table set up, we can begin applying conditional formatting rules to the different sections of the row label. In this example, we will apply a red fill color to the High Priority section and a yellow fill color to the Normal Priority section. To do this, follow these steps:

1. Select the cells in the Row Labels section of the pivot table.
2. Click on the Conditional Formatting button in the Home tab of the Excel ribbon.
3. Select New Rule from the drop-down menu.
4. In the New Formatting Rule dialog box, select the Format only cells that contain option.
5. In the Format only cells with drop-down menu, select Cell Value.
6. In the Operator drop-down menu, select equal to.
7. In the Value field, enter the word High.
8. Click on the Format button to specify the formatting for the High Priority section.
9. In the Format Cells dialog box, select the Fill tab.
10. Select the red fill color and click OK.
11. Click OK again to close the New Formatting Rule dialog box.
12. Repeat steps 3-11 for the Normal Priority section, using a yellow fill color instead.

The resulting pivot table should now have different fill colors for the High Priority and Normal Priority sections:

In this article, we have explored how to apply different sets of conditional formatting rules to different sections of a pivot table row label, specifically focusing on the High Priority and Normal Priority sections. By following the steps outlined in this article, you can quickly and easily add visual cues to your pivot tables, making it easier to identify important data points and trends.

References

• Apply conditional formatting rules to pivot table data
• Pivot Tables
• Conditional Formatting in Pivot Tables