Create Multi-Select Document Property in Word 2016

Microsoft Word 2016 offers various document properties that help users store and manage metadata related to their files. One such property is the "Document Property," which can be used to add custom information to a document. In this article, we will focus on creating a multi-select document property in Word 2016.

Understanding Document Properties

Document properties are metadata that describe various aspects of a document, such as its title, author, subject, and keywords. These properties can be accessed and modified through the "Properties" tab in the "File Info" pane or the "Document Information" pane in the backstage view.

Creating a Multi-Select Document Property

To create a multi-select document property in Word 2016, you can make use of the "Document Custom Properties" feature. This feature allows you to define custom properties and set multiple values for each property.

Step 1: Define a Custom Property

To define a custom property, follow these steps:

1. Open your Word document.
2. Click on the "File" tab, and then click on "Info" or "Properties" (depending on your version of Word 2016).
3. Click on the "Properties" tab, and then click on "Advanced Properties" at the bottom of the pane.
4. Click on the "Custom" property sheet, and then click on the "New" button.
5. Enter a name for your custom property, such as "Applicable Roles," and select "Multiple values" as the data type.
6. Click "OK" to save the new property.

Step 2: Setting Multiple Values for a Custom Property

To set multiple values for a custom property, follow these steps:

6. Click on the "Properties" tab in the "File Info" pane or the "Document Information" pane in the backstage view.
7. Click on the "Advanced Properties" button, and then click on the "Edit" button next to your custom property.
8. In the "Value" field, enter each value separated by a semicolon (;). For example, if your custom property is "Applicable Roles," and the document is applicable to Doctors, Nurses, and Managers, enter "Doctors; Nurses; Managers" in the "Value" field.
9. Click "OK" to save the changes.

In this article, we learned how to create a multi-select document property in Microsoft Word 2016. We covered the basics of document properties, and then walked through the steps to define a custom property and set multiple values for it. This feature can be useful for managing metadata related to your documents, especially when multiple people need to access and work on the same file.

References

• Add or change document properties
• Custom properties