How to Drag and Edit a Multi-Day Outlook Calendar Item in Version 16.0

Creating a Multi-Day Outlook (Version 16.0) Calendar Item Appearing in the Weekly View

In this article, we will discuss how to create a multi-day calendar item in Microsoft Outlook (version 16.0) that appears in the weekly view with a "drag-resize" icon when hovered on the edge of the item. This feature allows users to quickly modify the duration of the appointment or meeting by clicking and dragging the edge of the item. To achieve this, we will cover the following key concepts:

1. Creating a Multi-Day Calendar Item

To create a multi-day calendar item in Outlook, follow these steps:

• Step 1: Open Microsoft Outlook and switch to the calendar view.
• Step 2: Click on the New Items button in the top left corner and select Appointment.
• Step 3: In the Appointment window, enter the relevant details such as the subject, location, start and end time, and any other necessary information.
• Step 4: To make this an all-day event or multi-day appointment, check the All day event checkbox. This will change the start and end time fields to dates, allowing you to choose a start and end date.
• Step 5: Once all details are entered, click Save & Close to save the appointment and add it to your calendar.

2. Drag-Resize Icon in Weekly View

To enable the drag-resize icon when hovering on the edge of a multi-day calendar item in the weekly view, the item must be either an all-day event or have the same start and end time each day. To achieve this, follow these steps:

• Step 1: Create the multi-day calendar item using the instructions provided in the previous section.
• Step 2: Make sure that the All day event checkbox is checked and that the start and end times are set to the same time each day of the appointment.
• Step 3: Save and close the appointment.
• Step 4: Switch to the weekly view by clicking on the Week button in the bottom right corner of the calendar view.
• Step 5: Locate the multi-day calendar item and hover on the edge of it. You should now see the "drag-resize" icon, indicating that you can modify the duration of the appointment quickly and easily.

• Creating a Multi-Day Calendar Item:

  • Create a new appointment
  • Enter relevant details
  • Check All day event to make it an all-day event or multi-day appointment
  • Set start and end dates
  • Save and close the appointment

• Drag-Resize Icon in Weekly View:

  • Create a multi-day calendar item
  • Ensure All day event checkbox is checked
  • Set same start and end time for each day
  • View in weekly view
  • Hover on the edge to see drag-resize icon

References

• Microsoft Support: Create an appointment or a meeting in Outlook
• Microsoft Support: View daily, weekly, or monthly calendars in Outlook 2016 for Windows