Mail Merge: Print Two Recipients One Page with Unique Content
In this article, we will explore how to perform a mail merge to print two recipients' unique content on one page using a site-focused approach. This technique is useful when you want to send personalized letters or documents to multiple recipients with unique information, while keeping the printout compact.
Prerequisites
To follow this tutorial, you'll need:
- Microsoft Word or another word processor that supports mail merge
- An Excel spreadsheet with recipient data
Step 1: Prepare the Excel Spreadsheet
First, let's prepare the Excel spreadsheet with the recipient data. The spreadsheet should look like:
| | A | B |
|---|---|---------|
|1 | Name | Content |
|2 | John | Hello, John |
|3 | Alice | Hello, Alice|
|4 | Bob | Hello, Bob |
|5 | Dave | Hello, Dave |
|6 | Chuck | Hello, Chuck|
|7 | Carol | Hello, Carol|
Step 2: Create a New Document in Microsoft Word
Open Microsoft Word and create a new document. You will use this document to merge the unique content from the Excel spreadsheet.
Step 3: Set Up the Mail Merge
Go to the "Mailings" tab and click "Start Mail Merge." Select "Letters" as the document type. Then, click "Select Recipients" and choose the Excel spreadsheet you prepared earlier.
Step 4: Insert Merge Fields
Now, insert merge fields in the document where you want the unique content to appear. For example, if you want to insert the recipient's name and personalized greeting, click "Insert Merge Field," and select "Name" from the list.
Step 5: Add the Unique Content
Next, add the unique content for each recipient. You can do this by creating a new Word document and copying the unique content into it. Then, go back to the main document and insert the content using the "Insert Object" feature.
Step 6: Preview and Finish the Mail Merge
Preview the mail merge to make sure the unique content is being merged correctly. Once you're satisfied, finish the mail merge and print the document.
In this article, we covered how to perform a mail merge to print two recipients' unique content on one page using Microsoft Word and an Excel spreadsheet. By following these steps, you can create personalized letters or documents for multiple recipients efficiently.