Moving Email Accounts, Folders in Outlook: A Step-by-Step Guide
In this global topic-focused article, we will provide a detailed guide on how to move emails and folders between different accounts in the new Windows app version of Outlook. Specifically, we will cover moving emails from the second inbox of [email protected] to a folder inside the first account, [email protected]. By the end of this article, you will have a clear understanding of the process and the key concepts involved.
Key Concepts
- Multiple email accounts configuration in Outlook
- Email moving vs. copying
- Inbox and folder structure in Outlook
Moving Emails and Folders: Step-by-Step Guide
Now, let's go through the process of moving emails and folders between the two configured email accounts in Outlook.
Step 1: Access the Folder Pane
In the new Windows app version of Outlook, click on the "Folder" tab located at the bottom left corner of the screen. This will expand the Folder Pane, displaying all your email accounts and their respective folders.
Step 2: Select the Source and Destination Accounts
Locate the two accounts, [email protected] and [email protected], in the Folder Pane. Expand both accounts to view their folder structures. Identify the folder containing the emails you want to move (Source Folder) and the folder in the other account where you want to move those emails (Destination Folder).
Step 3: Open the Source Folder
Click on the Source Folder to open it. This will display all the emails contained within it on the right side of the Outlook window.
Step 4: Select the Emails to Move
To move multiple emails, use the "Shift" or "Ctrl" key to select the emails you want to move. Once the emails are selected, right-click on one of them and choose "Move" from the context menu.
Step 5: Move Emails to the Destination Folder
From the "Move" sub-menu, hover over "[email protected]" and then click on the Destination Folder. This will move the selected emails from the Source Folder in [email protected] to the Destination Folder in [email protected].
Moving Folders: Additional Steps
Unfortunately, Outlook does not allow moving an entire folder directly from one account to another. However, you can follow these additional steps to move emails within a folder and recreate the folder structure in the destination account:
Step 1: Create the Destination Folder
In the Folder Pane, navigate to the destination account ([email protected]) and create a new folder with the same name and structure as the Source Folder.
Step 2: Move Emails to the Destination Folder (Repeat Step 4 and Step 5 from the previous guide)
- Outlook allows moving emails between different accounts and folders
- Entire folders cannot be moved directly; you need to recreate the folder structure in the destination account
- Moving emails between accounts will not affect the original emails or the Source Folder
References
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Type: Online Resource
Title: Move or copy messages to another folder in Outlook
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Type: Book
Title: Outlook 2019 for Windows For Dummies
Author: Bill Jelen and Michael Alexander
Publisher: Wiley