Outlook 365: Displaying Full Email Addresses of Recipients for Sent Items

Outlook 365: Displaying Full Email Addresses for Recipients and Sent Items

Microsoft Outlook 365 is a powerful email client that allows users to manage their email communication effectively. By default, Outlook 365 hides the full email addresses of recipients and senders within an organization. However, it is possible to configure Outlook 365 to display the full email addresses for recipients and sent items, providing more clarity and transparency in email communication.

Why Display Full Email Addresses in Outlook 365?

Displaying full email addresses can be beneficial in several ways. For instance, it can help users identify whether an email is from an internal or external source, making it easier to detect phishing attempts. Additionally, it can help users quickly identify the correct recipient when multiple individuals share the same name within an organization.

How to Display Full Email Addresses for Recipients in Outlook 365

To display the full email addresses for recipients in Outlook 365, follow these steps:

1. Open Outlook 365 and click on the File tab.
2. Select Options from the left-hand menu.
3. In the Options window, select Mail from the left-hand menu.
4. Under the Send messages section, check the box next to Include name and email address.
5. Click OK to save the changes.

How to Display Full Email Addresses for Sent Items in Outlook 365

To display the full email addresses for sent items in Outlook 365, follow these steps:

1. Open Outlook 365 and click on the File tab.
2. Select Options from the left-hand menu.
3. In the Options window, select Mail from the left-hand menu.
4. Under the Send messages section, check the box next to Internet headers in plain text.
5. Click OK to save the changes.

Code Block: Displaying Full Email Addresses for Recipients and Sent Items in Outlook 365

Displaying full email addresses for recipients and sent items in Outlook 365 can provide several benefits, including increased transparency and clarity in email communication. By following the steps outlined in this article, users can configure Outlook 365 to display the full email addresses for recipients and sent items, making it easier to identify the correct recipient and detect potential phishing attempts.

References

• Microsoft Support: Change the settings for how email is displayed in Outlook 2016 for Windows
• Microsoft Community: Outlook 365 - Show full email address in To and CC fields