Automate Sending Existing Gmail Emails Based on Criteria with Workflow

Automate Sending Existing Gmail Emails Based on Criteria with IFTTT, Power Automate, or Workflow

In today's digital world, automation is key to increasing productivity and saving time. One common task that can be automated is sending existing Gmail emails based on certain criteria. This can be achieved through various platforms such as IFTTT (If This Then That), Power Automate (formerly Microsoft Flow), or Workflow (for Gmail). In this article, we will cover these three platforms and provide detailed instructions on how to automate sending existing Gmail emails based on specific criteria.

IFTTT

IFTTT is a free web-based service that allows users to create chains of simple conditional statements, called "applets". These applets are used to automate certain tasks between various internet-connected services and devices.

To automate sending existing Gmail emails based on certain criteria using IFTTT, follow these steps:

1. Create an IFTTT account if you don't already have one.
2. Click on the "New Applet" button.
3. For the "this" part of the applet, search for and select the Gmail service.
4. Choose the trigger that matches your criteria (e.g. "New email in inbox from specific address").
5. For the "that" part of the applet, search for and select the Gmail service again.
6. Choose the action that matches your needs (e.g. "Send email").
7. Configure the action fields (e.g. To, Subject, Body) using the data from the trigger.
8. Turn on the applet.

Power Automate

Power Automate is a cloud-based service that provides a way for users to automate workflows across multiple applications and services. It offers a wide range of templates and connectors to various services, including Gmail.

To automate sending existing Gmail emails based on certain criteria using Power Automate, follow these steps:

1. Sign up for a Power Automate account if you don't already have one.
2. Click on the "Create" button and choose "Automated flow".
3. Give your flow a name and choose a trigger (e.g. "When a new email arrives").
4. Add a new step and search for the "Gmail - Get emails" action.
5. Configure the action fields (e.g. Folder, Filter emails) to match your criteria.
6. Add a "Apply to each" action to loop through the emails returned by the previous step.
7. Add a "Gmail - Send email" action inside the loop.
8. Configure the action fields (e.g. To, Subject, Body) using the data from the current email.
9. Save and test your flow.

Workflow (for Gmail)

Workflow is a built-in feature of Gmail that allows users to automate tasks within Gmail itself. It offers a wide range of triggers and actions to create workflows that can help you save time and increase productivity.

To automate sending existing Gmail emails based on certain criteria using Workflow, follow these steps:

1. Open Gmail and click on the "Settings" button.
2. Click on the "See all settings" button.
3. Go to the "Workflow" tab.
4. Click on the "Create a workflow" button.
5. Give your workflow a name and choose a trigger (e.g. "New email in inbox from specific address").
6. Add an action (e.g. "Send email") and configure the action fields (e.g. To, Subject, Body) using the data from the trigger.
7. Save your workflow.

• Automating the task of sending existing Gmail emails based on certain criteria can be achieved through IFTTT, Power Automate, or Workflow (for Gmail).
• Each platform offers a unique set of features and capabilities to create workflows that match your specific needs.
• By automating this task, you can save time and increase productivity.

References

• IFTTT
• Power Automate
• Workflow (for Gmail)