Outlook: Display Full Address instead of Contact Name in New Message Field
Microsoft Outlook is a popular email client used by millions of people around the world. One of the features of Outlook is the ability to save contact information, making it easier to send emails to the same person in the future. However, some users have reported an issue where the contact name is displayed instead of the email address in the new message field.
The Problem
When composing a new email in Outlook, the "To" field is automatically populated with contact names if they have been previously saved. However, this can be problematic if the contact has multiple email addresses saved. In such cases, Outlook will display the contact name, but it won't be clear which email address is being used. This can lead to confusion and errors when sending emails.
The Solution
Fortunately, there is a way to display the full email address instead of the contact name in the new message field. Here are the steps:
- Open Outlook and click on "File" in the top left corner.
- Click on "Options" at the bottom of the left-hand menu.
- In the Options window, click on "Mail" in the left-hand menu.
- Scroll down to the "Send messages" section and check the box next to "Use Ctrl + K to switch between To, Cc, and Bcc fields when composing or replying to a message."
- Click "OK" to save the changes.
Now, when composing a new email, you can use the Ctrl + K shortcut to switch between the "To," "Cc," and "Bcc" fields. This will display the full email address instead of the contact name. This is especially useful when a contact has multiple email addresses saved.
Key Concepts
- Outlook automatically populates the "To" field with contact names if they have been previously saved.
- This can be problematic if the contact has multiple email addresses saved.
- To display the full email address instead of the contact name, use the Ctrl + K shortcut to switch between the "To," "Cc," and "Bcc" fields when composing a new email.
Code Block
Here is an example of how to use the Ctrl + K shortcut to switch between the "To," "Cc," and "Bcc" fields:
1. Compose a new email in Outlook.
2. Press Ctrl + K to switch to the "To" field.
3. Type the email address or select a contact from the address book.
4. Press Ctrl + K to switch to the "Cc" field (if needed).
5. Type the email address or select a contact from the address book.
6. Press Ctrl + K to switch to the "Bcc" field (if needed).
7. Type the email address or select a contact from the address book.
References
- Microsoft Support: Switch between the To, Cc, and Bcc fields when composing or replying to a message
- Microsoft Community: Outlook.com - Display full email address instead of contact name in new message field
By following the steps outlined in this article, you can ensure that the full email address is displayed instead of the contact name in the new message field in Outlook. This will help you avoid errors and confusion when sending emails to contacts with multiple email addresses saved.