How to auto-transcribe all MS Teams calls?

Microsoft Teams is a popular communication and collaboration platform used by many organizations around the world. One of the useful features of Teams is the ability to record and transcribe calls, which can be beneficial for various purposes such as note-taking, accessibility, or simply for reference. In this article, we will guide you through the process of auto-transcribing all your MS Teams calls.

Step 1: Enable Cloud Recording

The first step is to ensure that cloud recording is enabled for your Microsoft Teams account. By default, this feature is disabled, so you need to enable it before you can start auto-transcribing your calls. Here's how:

1. Open Microsoft Teams and sign in to your account.
2. Click on your profile picture at the top-right corner of the screen and select "Settings" from the dropdown menu.
3. In the Settings menu, go to the "Permissions" tab.
4. Scroll down and toggle the switch next to "Cloud recording" to enable it.
5. Click on "Apply" and then "OK" to save the changes.

Step 2: Schedule a Meeting

In order to auto-transcribe your calls, you need to schedule a meeting in Microsoft Teams. This can be done by following these steps:

1. Open Microsoft Teams and sign in to your account.
2. Click on the "Calendar" tab on the left-hand side of the screen.
3. Click on the "+ New meeting" button at the top-right corner of the screen.
4. Fill in the meeting details such as the title, date, time, and participants.
5. Make sure to enable the "Transcription" option by toggling the switch next to it.
6. Click on "Save" to schedule the meeting.

Step 3: Start the Meeting and Enable Transcription

Once the scheduled meeting time arrives, you can start the meeting and enable transcription. Here's how:

1. Open Microsoft Teams and sign in to your account.
2. Go to the "Calendar" tab and find the scheduled meeting.
3. Click on the meeting to open the details.
4. Click on the "Join" button to start the meeting.
5. Once the meeting starts, click on the "..." (More actions) button at the top-right corner of the screen.
6. From the dropdown menu, select "Start transcription" to enable transcription for the call.

Step 4: Access the Transcription

After the meeting ends, you can access the transcription of the call. Here's how:

1. Open Microsoft Teams and sign in to your account.
2. Go to the "Chat" tab on the left-hand side of the screen.
3. Find the chat conversation related to the meeting you just had.
4. Click on the chat conversation to open it.
5. Scroll up to find the transcription of the call.

That's it! You have successfully auto-transcribed your MS Teams call. Now you can easily refer back to the transcription whenever needed.

Conclusion

Auto-transcribing MS Teams calls can be a valuable feature for users who want to have a written record of their conversations. By following the steps outlined in this article, you can easily enable and access call transcriptions in Microsoft Teams. Whether it's for note-taking, accessibility, or reference purposes, transcription can greatly enhance your Teams experience.

References

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